***This message was sent on behalf of McGill Procurement Services on November 25, 2024***

Important Changes to Amazon Purchasing: Enhanced Program Benefits & Action Required

Dear Community Members,

We are pleased to announce an important improvement in how purchases from Amazon for university purposes will be made. To enhance efficiency and ensure compliance, all Amazon orders will now be processed through the McGill Marketplace (MMP). By transitioning University purchases from Amazon to an MMP catalogue, we are enhancing how the university manages purchases, ensuring a more efficient, transparent, and responsible procurement process.

Necessary and expected improvements (why this method changes things for the better):

Seamless Integration and Automated Reconciliation: No more manual invoice processing, retention, or reconciliation. All purchases and payments will now flow automatically through MMP, saving time and reducing errors.

Prime Access and Fast Shipping: Amazon Prime (including free delivery) will be available to all MMP users at no extra cost.

Exclusive Business Pricing & Quantity Discounts: Access special business pricing and discounts on eligible items, helping you save money on frequently purchased goods.

Expanded Product Selection: Gain access to product options available exclusively to Amazon Business customers.

Centralized Data & Transparency: Using MMP will provide better reporting on spending, related GHG emissions, transparency, and compliance with university procurement policies.

Sustainability Features: Flagging and prioritizing sustainable and local product options.

Specialized Amazon Business Support: Dedicated customer service will be available for any Amazon Business inquiries or issues, ensuring faster resolution times.

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Forthcoming changes and action required

The Amazon MMP punchout catalog is scheduled to go live on Monday December 16, 2024, and will be immediately visible as a showcase on the MMP landing page. By transitioning to an Amazon catalogue in MMP, we are improving the way the university manages purchases, ensuring a more efficient, transparent, and responsible procurement process.

McGill Account: Your @mcgill.ca (including @mail.mcgill.ca & @affiliates.mcgill.ca) email address will be used to access Amazon through MMP. If your current personal Amazon account is linked to your @mcgill.ca email address, please transfer it to a personal email address to retain your order history. Instructions for this process are attached or you may register and access an online offered by Amazon Business.

More details will be shared closer to the planned go-live date, and we will offer specific MMP-Amazon information sessions.

If you are not currently an MMP user, you will need to be sponsored to access the buying functions of MMP. We also offer hands-on MMP training.

Your feedback is invaluable, and we are here to support you throughout this transition.

Please don't hesitate to contact us with any questions.

Amazon Registration User Guide

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