Refer to theÌýÌýjob aid to view the separation of employee groups between HR and Academic AffairsÌýPartners.
Only McGill employees with Workday security roles will be able to access this job aid.
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Mandatory Training Topics
(Click course for details)
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WKD 100: Workday Fundamentals
Duration: ≈2 hours
- Workday Core Concepts
- Demo: Workday Navigation
- Overview of myCourses (training material)
- Overview of Academic & Administrative HR Knowledge Base (job aids)
- Best Practices
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For a live online session with a Workday Trainer:
> Select Employee Menu > Training Menu
> Workday Training
> Register for the appropriate course(s).
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PJR 200: Positions & Job Requisitions
Course Prerequisite: Workday Fundamentals
Duration: ≈2.5 hours
- Positions and Requisitions Fundamentals
- Key Position Management Concepts
- Create Position, Job Requisition and Posting Business Processes
- Create Evergreen Requisition Business Process
- Edit/Freeze/Close Positions and Job Requisitions
- Unpost Job Requisitions
- Reporting and Best Practices
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REC 300: Recruiting (Part 1)
Course Prerequisites: Workday Fundamentals andÌýPositions & Job Requisitions
Duration: ≈2.5 hours
- Recruiting Fundamentals
- Job Application Business Process
- Overview of Seven Sub-BPs in Selection Process
- Offer Business Process
- Hire and Onboarding Business Process
- Reporting and Best Practices
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EML 400: Employment Lifecycle
Course Prerequisites: Workday Fundamentals, Positions & Requisitions and RecruitingÌý
Duration: ≈2 hoursÌý
- Employment Lifecycle Fundamentals
- Change Job Business Process
- Add Job Business Process
- Employee Termination Business Process
- Reporting and Best Practices
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COS 700: Costing Allocation
Course Prerequisite: Workday FundamentalsÌý
Duration: ≈1.5 hoursÌý
- Costing Allocation Overview
- Demo: Assigning Costing Allocations
- Demo: Modifying Costing Allocations
- Demo: Matching Allowance Plans with Compensation Plans
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CMP 600: Compensation
Course Prerequisite: Workday Fundamentals
Duration: ≈2 hours
- Compensation Fundamentals
- Request Compensation Change
- Request One-Time Payment Business Process
- Compensation Reports
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HR Data Security
Duration: ≈30 minutes
- Best Practices for Data Security
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To view the online training video:
> Go to Workday Training Material tab
> Select Data Security tab
> View eLearning Material
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Reinforcement Virtual Meeting Recordings (myCourses)
(Click topic for details)
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Teaching Assistants Employment Lifecycle
July 13, 2021 Reinforcement Session:
- Overview of the How to Manage Semester-Based Positions
- Create Job Requisition (& Position) and Post Business Process
- Candidate Selection, Offer Process and Hire Process
- Additional Contractual Hours vs. Additional Ad-Hoc Hours
- Termination Process & Troubleshooting Scenario
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To view the online training video:
> Go to Workday Training Material tab
> Select Employment Lifecycle tab
> Teaching Assistant Meeting Recording
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Postdoctoral Employment Lifecycle
Session #1 - October 20, 2022:
- Message from Labour & Employee Relations
- Postdoc Guideline Overview
- Workday Recruitment Process
Session #2 - November 3, 2022:
- Compensation
- Allowance Plan Calculator
- Request Compensation Change
- Status Changes (Transfers)
- Renewals/Re-appointments
Session #3 - November 10, 2022:
- Costing Allocation
- Termination
- Québec Tax Exemption
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To view the online training video:
> Go to Workday Training Material tab
> Select Employment Lifecycle tab
> Postdoctoral Employment Lifecycle Meeting Recordings
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Costing Allocation
Workday Fundamentals and Costing Allocation – June 25, 2020 Meeting Recording:
- Costing Allocation Business Process
- Costing Allocation as a Sub-Process
Costing Allocation – September 3, 2020 Reinforcement Session:
- Assign Costing Allocation at the Worker Level
- Costing allocation for Create Position
- Compensation Change (One-Time Payment)
- Time Entry Costing Allocation Override
- Additional Job (CRC Tier)
- Data Change (Reappointment)
- One-Time Payment
Costing Allocation – December 7, 2021 Reinforcement Session:
- Overview of Costing Allocation
- Demo: Assigning or Modifying Costing Allocation
- Demo: Matching Allowance Plans with Compensation Plans
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To view the online training video:
> Go to Workday Training Material tab
> Select Costing Allocation tab
> Meeting Recordings
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