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A leave of absence may be granted for reasons such as:

• maternity or parenting
• personal or family health
• professional development (graduate students only)
• required military service (graduate students only)
• employment that precludes progress towards the degree (graduate students only)

A leave must be requested on a term by term basis and may be granted for a period of up to 52 weeks.

Students and postdocs must submit a request, by completing the appropriate听web form, to their department along with supporting documentation justifying the leave. The department shall forward the request for approval to Enrolment Services, Management of Academic Records.

A status of 鈥渓eave of absence鈥� will display on the records of students and postdocs during the specified period of the authorized leave.

It remains the student's responsibility to verify their own record; in particular, as it pertains to term and course registration to ensure that the accurate information is reflected.

During a听leave of absence for parental or familial reasons, a student will听not听be eligible to take courses but he/she may request and expect guidance on thesis and research work. Students and postdocs will have free access to the University's academic facilities. Library services will continue to be available by registering at the听Humanities and Social Sciences Library听(惭肠尝别苍苍补苍-搁别诲辫补迟丑).

During a听leave of absence for personal health reasons, a student will听not听be eligible to request guidance on thesis and research work or to take courses. Students and postdocs will not have access to the University's academic facilities but library services will normally continue to be available by registering at the听Humanities and Social Sciences Library听(惭肠尝别苍苍补苍-搁别诲辫补迟丑).

NOTES:

• Requests for a leave of absence due to health, familial or parental reasons must be supported by a medical certificate.
• Requests for a leave of absence due to professional development are for activities that preclude progress towards the degree.
• A request for leave without proper justification and supporting documents will听not听be considered.
• A request for retroactive leave of absence will听not听be considered.
• No tuition fees will be charged for the duration of the authorized leave.
• Research supervisors are not obligated to remunerate students and postdocs on leave.
• In order to be covered by the graduate supplemental health insurance and/or international health insurance during a leave, The Post Graduate Student Society (PGSS) and/or International Student Services must be contacted to make arrangements. Additional student society fees must be paid in order to be considered as a member and to be eligible for the insurance plans. For information about the PGSS supplemental health and dental coverage, click听. For information about international health insurance, click听here.
• A postdoc requesting a personal health or parental leave will extend their five-year eligibility term for registration. If granted, the leave must not exceed an eligibility window of 10 years from the date the Ph.D. degree was awarded.
• If you have concerns about disclosing your medical condition, you may contact the Associate Dean of Graduate and Postdoctoral Studies for advice before submitting your request for leave.
• For a maternity or parental leave, the eligibility period of a maximum of 52 consecutive weeks is determined based on when the child is born; if the leave is interrupted for one or two terms, the eligibility period cannot be extended.
• For unionized Postdocs, if agreed-upon terms, working conditions, etc. contradict those laid out in the AMURE (Postdocs) collective agreement, the provisions in the collective agreement shall prevail.听

A leave in a residency term may be requested; however, upon return and re-registration in the program, it is the student's responsibility to ensure that the missing residency requirements are completed. A leave indicates a break in the program.

For more information on residency requirements refer to the program requirements in McGill's eCalendar.

**Special note for award holders: Please refer to your award holder's guide and the Graduate Funding webpage听as well as following the instructions below.

To submit a request for leave to the department, the student or postdoc must:

• complete the听Request for a Leave听web form available at听mcgill.ca/student-records/forms; and
• submit the necessary supporting documents (e.g., a medical certificate, proof of employment, proof of mandatory military service) to the graduate department

Once the department has received and reviewed the request and supporting documents, if the request is justified, a recommendation for approval will be sent via email to Enrolment Services, Management of Academic Records.

The student or postdoc will be notified once their record has been updated to indicate the leave.

If on leave of absence during the Fall term, the student must register for an active term of study in the Winter term (at least) in order to apply for graduation.

If on leave of absence during the Winter and/or Summer terms, the student must register for an active term of study in the Fall term (at least) in order to apply for graduation.

• A medical certificate must contain at least the following items:
  • the student or postdoc's name, as well as complete contact information for the physician;
  • a clear statement by the physician justifying the student or postdoc's inability to perform their academic duties, with start and end dates;
  • if the request is submitted during a term for which the leave is requested, a clear explanation as to why the health condition(s) in question did not prevent the normal performance of academic duties at the beginning of the term.
• Requests without supporting documentation will听not听be considered.听