Visual Arts Collection Campus Loan Program

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Your Information

Preferred First Name *

Last Name *

Job Title *

McGill Department or Unit *

McGill Phone number *

McGill Email Address *

Are you submitting this request for yourself, a colleague, or on behalf of your unit in general? *

Yourself

Colleague

On behalf of unit

If you were looking to borrow artwork for or move/return artwork from a common staff or student in space in your department or unit, for example, you would choose the 3rd option.

This is a request to: *

Please select only one. If you are looking to both borrow art and return existing loans, please select "Borrow artwork from the Collection" and follow the prompts. If you need to put in requests for multiple office occupants to borrow, remove, and/or move artwork, please submit one form per request.

FOAPAL

Please provide your *FOAPAL here. The McGill Visual Arts Collection does not charge for art loans. However, in order for the Campus Loan Program to remain sustainable, we ask that all borrowers cover the fees for transport and installation of newly borrowed works, transport of returned works, and/or re-installation of works needing to be moved. For this, we require a FOAPAL. Borrowers can generally expect to pay between $75.00 and $100.00 for transport, which is provided by a professional transport company, and between $45.00 and $100.00 for installation, which is typically performed by McGill Facilities. Costs may exceed these amounts and, in general, will vary depending on the nature of your request, your location on campus, and the number and format of artworks to be installed, moved, or returned. *A FOAPAL is the acronym representing the six independent elements of the University's Chart of Accounts: Fund, Organization, Account, Program, Activity, and Location.

Fund *

The Fund code should be a 6 digit number.

Organization *

The Organization code should be a 5 digit number.

Account *

The Account code should be a 6 digit number. The default Account code for art installation is 700012 (Miscellaneous Expenses).

Program *

The Program code is typically a 4 digit number, but may also be a combination of 4 numbers and letters.

Activity *

The Activity code should be a 6 digit number. You may use the default Activity code "000000."

Location *

The Location code should be a 6 digit number. You may use the default Location code "000000."

Borrower's Information

Preferred First Name *

Last Name *

Job Title *

McGill Department or Unit *

McGill Phone Number *

McGill Email Address *

Unit Information

McGill Department or Unit *

Wait times for new loans vary according to demand and availability but are generally up to or more than聽a year long.

Please note that each individual borrower is limited to one (1) request and each request allows for a loan of:聽one (1) artwork, if the request is for a private office, which includes individual work-space in a shared office or cubicle; a maximum of two (2) artworks, if the request is for common spaces.

If you are looking to borrow art for several individual offices or work-spaces, each office occupant will need to submit a separate request or have one submitted on their behalf.

Artworks in private offices or individual work-spaces are on loan to the individual borrower and are not transferable to others. Should a borrower move offices, the artworks on loan to them must be returned to the Collection or moved to their new space by Collection staff. In no situation are artworks on loan to an individual borrower to be automatically transferred to the new office occupant. Artworks in common spaces are on loan to the unit or department and may remain there unless otherwise requested and agreed upon by space occupants and/or managers.

Location for Loan

What kind of space would you like to borrow art for? *

Briefly describe the space for which you would like to borrow art. *

Be as specific as you can, or choose one of the 4 predefined options above.

Campus *

Downtown

Macdonald

Gault

Building Name *

You can find your building's official name on the campus map at http://maps.mcgill.ca/

Floor or Level *

Suite *

Room or Office Number *

How many artworks need to be returned or moved? *

Location(s) of Current Artwork(s)

Campus *

Downtown

Macdonald

Gault

Building Name *

You can find your building's official name on the campus map at http://maps.mcgill.ca/

Floor or Level *

Suite *

Room or Office Number *

Proposed New Location(s) for Current Artwork(s)

Campus *

Building Name *

You can find your building's official name on the campus map at http://maps.mcgill.ca/

Floor or Level *

Suite *

Room or Office Number *

Does this space already have artwork on loan from the Collection? *

Yes

Please answer "Yes" if you know of any existing artwork from the Visual Arts Collection in the specific space for which you would like to borrow art, even if the works have been there awhile, and were not borrowed by you directly.

How many artworks, roughly, does the space already have on loan? *

Will you be exchanging the borrowed art? *

Yes, I want to return one or more of the existing loans and replace them with newly loaned artwork.

No, I want to keep the existing artwork, and add newly loaned artwork.

Reason for Return or Move *

Please briefly describe the reason the artwork(s) are being returned or need to be moved. For example, are you moving offices and want to take the borrowed artworks with you? Is there to be construction or renovations work in the area?

Deadline for Removal *

If the artwork must absolutely be removed before a certain date, please indicate that date here. This applies, for example, in the event of construction or renovation, office closure, space decommissioning, etc.

Leave this field blank

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