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Considerations, Accommodations, and Deferrals

Definitions

Considerations

Time-limited adjustments for students experiencing a personal situation (extenuating circumstances such as illness or family emergencies) that prevents them from submitting an assignment on time or writing an exam.

Accommodations

Individualized plans from the McGill Student Accessibility and Achievement (SAA) Office for students experiencing academic or physical barriers with a documented disability, mental health condition, chronic health condition, or other impairment. Instructors are not involved in the assessment of these requests; the SAA Office will notify you of the accommodations.

Handling Student Requests

Note about confidentiality:聽Do not disclose personal or identifiable information regarding health or accessibility concerns of students to anyone, including administrative staff.

Considerations for an assessment

Students must make a request for a consideration from the instructor as soon as possible when an unforeseen situation arises. Students may provide supporting documentation, but absences of fewer than five (5) days do not require medical documentation as per the directive from the Minist猫re de l鈥檈nseignement sup茅rieur.

  1. Work in collaboration with the student to determine and implement a reasonable academic consideration.
  2. Consult with the Academic Program Coordinator, Domain Director, and/or the Associate Dean of Student Success and Enrollment Management if needed.
  3. Communicate the final decision to the student in writing via email.

Exam deferrals and rescheduling

  1. Direct students to SCS Student Services聽for all聽questions and requests about final exam deferrals or rescheduling of midterm exams. You聽are NOT allowed to enter into any agreements with students regarding the rescheduling of exams. You can, however, grant considerations and make arrangements for missed quizzes as long as they are not considered midterms or final exams.
  2. If a student has been approved to write an exam at an alternate time, you are required to prepare a deferred exam.
  3. SCS Instructor Services will reach out to you to obtain a copy of the exam and inform you once it is completed by the student.

Official accommodation plans

The Student Accessibility and Achievement (SAA) Office ensures that the University meets the standards established for students with disabilities.

You will be notified if one of your students has an accommodation plan or will be writing their exam with the SAA Office, and SCS Instructor Services will reach out to you with further instructions.

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