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Microsoft 365 license deactivation warnings

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IT Services recently migrated many Webex softphone users to Teams Phone.

As a result, users may have received a message from Microsoft stating their license will be deactivated soon. (See screenshot above.) It is a legitimate message from Microsoft.

All McGill faculty and staff are assigned Microsoft 365 licenses that provide access to applications such as Teams, Outlook, OneDrive, Word, and Excel. As part of the recent migration, IT Services changed the type of Microsoft 365 license assigned to some users.

Classified as: read.ai, IT Announcements, IT Announcement
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Published on: 13 Dec 2024

Do not use Read.AI for McGill purposes

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We have received reports of a Read.AI bot attending or attempting to attend online meetings organized by McGill faculty and staff. The bot uses generative AI to create a text summarizing a meeting鈥檚 discussions and decisions; it then shares a link to that document with all participants.

香蕉视频 must vet all IT solutions to ensure they safeguard data privacy and security. Read.AI has not been approved for teaching, research, or administrative activities at the University.

Classified as: read.ai, IT Announcements, IT Announcement
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Published on: 10 Dec 2024

The McGill Classroom A/V Instructions application is getting a makeover and a new home!

The Classroom A/V Instructions application is moving to the Browse Classrooms widget on the on December 13th, 2024.听

Classroom audiovisual information will now be available on a platform the community is familiar with. You鈥檒l also be accessing it more securely with single sign-on (SSO) and two-factor authentication (2FA).

Classified as: audiovisual, Classroom Audiovisual Support, Audiovisual Support, IT Announcements, IT Announcement, myCourses
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Published on: 6 Dec 2024

Staff Directory decommissioning 鈥� Staff to update/review Workday information by Jan, 31 2025

Starting on January 31, 2025, McGill IT Services will begin decommissioning the McGill Staff Directory in several steps. This initiative aims to streamline processes, improve security against phishing attacks, and replace outdated technology.听听

Classified as: staff directory, staff, IT Announcements, IT Alerts, workday
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Published on: 4 Dec 2024

Mural login now using Single Sign-On (SSO)

We are excited to announce that we've enabled Single Sign-On (SSO) on听听for a seamless and secure login experience.

Action required: Please log out of your Mural account and log back in using SSO. This will ensure uninterrupted access and a smoother process for future logins.

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Classified as: Mural
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Published on: 27 Nov 2024

Microsoft Teams update: Private Teams only for enhanced security!

Important update for Microsoft Teams users! Starting November 27, 2024, all newly created Microsoft Teams groups were set to Private by default. If you attempt to create a new team, the Public option will be unavailable (greyed out), as shown below:

Greyed out MS Teams public option

Classified as: IT Alerts, IT Announcements, IT Announcement, collaboration, *Communication & Collaboration Tools
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Published on: 14 Nov 2024

Boost engagement in your PowerPoint presentations with Microsoft Forms!

Exciting news for Office 365 users! Microsoft Forms is now seamlessly integrated with PowerPoint, allowing you to incorporate live polls, quizzes or surveys directly into your slides. This powerful, easy-to-use feature is free and perfect for gathering real-time feedback and boosting engagement in any setting, from lectures to group projects!

Make your presentations dynamic, collaborative and impactful! With MS Forms, it鈥檚 easy to bring your audience into the experience, enabling instant engagement and interaction. Get started today and take your presentations to the next level!

Classified as: IT Alerts, IT Announcements, IT Announcement, collaboration, *Communication & Collaboration Tools
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Published on: 14 Nov 2024

The new myFuture platform is now available / La nouvelle plateforme myFuture est maintenant disponible

Access to myFuture / Acc猫s 脿 myFuture

To access the new myFuture platform, use the following link / Pour acc茅der 脿 la nouvelle plateforme, utilisez le lien suivant鈥�:听

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ORIGINAL Message posted June, 2024

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Dear all,

Classified as: myFuture, new students, Graduate Students
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Published on: 19 Sep 2024

Changes to MCGILL ALERT! mobile device notifications

McGill鈥檚 Emergency Notification System allows you to opt in your mobile device to receive alerts during time-sensitive situations and disruptions in the use of various buildings on campus.

In the past, some mobile phone carriers only allowed voice messages, not SMS text messaging. Today, all carriers support SMS, so we will switch all Emergency Notification System messaging to SMS for mobile phones starting September 18.

If your personal mobile device is configured to use text-to-speech, SMS notifications from McGill will be read aloud.

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Classified as: Emergency Notification System
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Published on: 10 Sep 2024

Change to the classroom telephones autodial behavior

After October 18,听Classroom telephones will no longer automatically call the Audiovisual support hotline when you remove the telephone receiver from the base.

This change will prevent accidental calls to the hotline.

After that date, you will have to use the press the AV System Support button on the lower-left side of the telephone鈥檚 display screen to call the Audiovisiual support hotline. (See below)

Classified as: IT Announcements, IT Alerts, myMcGill portal, myCourses
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Published on: 6 Sep 2024

Winner announced! Beats Headphones - IT Services Virtual Scavenger Hunt contest!

Congratulations to Emma Hogarth (Biomedical Sciences), for winning the 2024 IT Services Virtual Scavenger Hunt Contest.

Emma scored 100% on our IT Quiz and won a pair of wireless Beats headphones in the prize draw!

Thank you to all who entered and answered skill-testing questions about the IT services available to McGill students.

We had 1513 entries! Within those entries:

Classified as: IT Security awareness, IT Security Awareness Training, IT Services, students, IT Announcements, IT Alerts, myMcGill portal, myCourses, Minerva for Students, procurement
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Published on: 6 Sep 2024

InfoEd is now available

UPDATE:听InfoEd is once again available.

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ORIGINAL Message posted September 3, 2024

Classified as: scheduled maintenance, IT systems unavailable/issues
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Published on: 6 Sep 2024

Secure version of Microsoft Copilot available to McGill community!

McGill offers a secure version of Microsoft Copilot that protects our data using Commercial or Enterprise Data Protection (secure). Microsoft Copilot, formerly known as Bing Chat or Bing Chat for Enterprise, is an AI tool built into Microsoft Edge.听

By engaging with the Microsoft Copilot AI chatbot, you can:听

Classified as: IT Announcements, information security
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Published on: 27 Jun 2024

Important: Keep your Zoom software updated

On November 2, 2024, Zoom will enforce its latest quarterly minimum version requirements. If you are not using at least version 5.17.5 (for Windows, macOS, Linux, Android, iOS, Intune) or version 5.17.0 for Blackberry, Zoom will not work until you update your software.

Classified as: IT Announcements, zoom
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Published on: 27 Jun 2024

Wi-Fi network: Action required for devices on iOS and MacOS to renew certificate

On Friday, June 21, the security certificate that secures authentication to McGill's wpa.mcgill.ca, eduroam, and cusm-muhc.mcgill.ca Wi-Fi networks will be renewed. This certificate allows you to sign on to the Wi-Fi network in a secure manner. 听

For Android and most Windows devices, the change will be seamless, and no action is required. However, devices that run iOS and MacOS will display a message prompting users to accept the new certificate.听

Classified as: Wireless Connectivity, WiFi, iOS, MacOS, renewal, certificate, IT Announcements, IT Alerts
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Published on: 18 Jun 2024

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